eWitness – Reliable Electronic Witnessing System for IVF Labs

eWitness is designed to be user-friendly and intuitive. Comprehensive training is provided to help you navigate the system efficiently.

eWitness significantly reduces staff time. It takes just a few seconds for one user to witness each procedure, saving time that would otherwise be spent on double-checking, completing witnessing forms, writing on dishes, interrupting colleagues, waiting for availability, transposing data from paper forms into software, auditing, analysing data, and producing reports. Gametes and embryos spend no more time outside the incubator than they currently do, and usually for significantly less time.  

Yes. Currently available in English, Dutch, Danish, French, German, Greek, Italian, and Spanish.

All labware. Our eWitness system includes various shapes and sizes to accommodate all labware from all known manufacturers, including vitrification devices, biopsy tubes and square labware dishes.  

Vitrolife square labware dishes. Square labware dishes not only prevent blocked barcodes or lid issues for smooth lab operation but also reduceerrors and increase confidence in sample tracking, supporting full regulatory compliance (CE-marked for IVF).  

Yes, these locations can be barcoded with the patient's name, or an external barcode can be assigned to a location or piece of apparatus if these items already have a permanent barcode attached.  

The eWitness system can typically be implemented to Phase 1 level within 12 weeks from placing your order, provided we have engagement from your superusers, users, and IT department. Phase 2 implementation (integration with the end user's IT network and/or an EMR if ordered) will proceed in parallel and may take longer, depending on the engagement level from the IT department and EMR provider, and whether it is an EMR we have previously integrated with.  

Yes, the eWitness database can be linked with an EMR via an API connection. This includes basic patient information to avoid data entry duplication, saving time and reducing the risk of transcription errors. Our Service & Support Team can assist your IT department/EMR provider in establishing this connection.  

Yes, eWitness supports true bidirectional integration with ES, facilitating data sync between eWitness and enterprise platforms.  

There is a license fee for each patient treatment cycle for the software. Higher annual cycles result in lower fees per cycle. Next to that there is a yearly fee for the hardware. Alternatively, you can purchase the equipment to lower the yearly fees. Supplies like barcode labels and RFID tags can be ordered as needed. The price can be calculated for by eFertility by filling in a formular. Complete the following form to request a quote:

Yes, RFID tags are more expensive compared to barcode labels but less expensive than the tags of RI Witness.  

Yes, you can start with barcode eWitness and add RFID later if desired.

Yes, eWitness labels undergo MEA (Mouse Embryo Assay) tests to ensure safety. Next to that the ink stays on very well.  

Yes, special labels are used for cryogenic storage. RFID labels are generally not suitable for cryo conditions because they can be affected by metal and extremely low temperatures. Instead, barcodes are typically applied to cryo straws, as they remain effective in such environments. However, using barcode labels requires an additional application step and may increase overall costs.  

No, we use special cryo labels because RFID cannot withstand the very low temperatures in the cryo vessel. Additionally, RFID cannot be read through metal, so the straw must be removed from the vessel for a short time. Therefore, we use barcodes on the straws.  

Yes, technical support is available and can be reached using the contact details provided in the Service Level Agreement